Personal information must not be disclosed either orally or in writing or via Web pages or by any other means, manual or electronic, accidentally or otherwise, to any unauthorised third party. While the majority of personal data held by the College is processed for internal administrative purposes and is never disclosed outside the institution, some categories of data are routinely or from time to time released through one or more forms of publication.
The College also fulfils all obligations placed upon it by its relationship with various funding bodies, Government Agencies and the like with regard to the release of personal data and statistical information concerning students and staff. Details of any specific procedures and practices to be adopted when responding to requests for disclosure in individual administrative Departments or Academic Schools within the College will be available from the appropriate senior members of staff.
Data Protection Act gives individuals a certain rights to protect there data which is held by some one either its government sectors or private, one should have legitimate reason to collect data, to protect individual it is important that in the organization individual should have excess to there data and to be aware of the changes and update.
Authorised and unauthorised disclosures When public sector that is mentioned above issue any kind of new rules and regulations in the country that should be published in the newspapers for public information.
In such cases, responsibility for such disclosures rests entirely with the individual students concerned and is not indicative of any College-wide policy. Using this facility by time management department or other department for supervision is a violation against the Data Protection Act UK.
A complete directory is available on the College intranet, but this is password-protected and is only available to current students Uk legislation relating to recording storage and accessibility staff. Both have advantages and disadvantages, advantage of the soft copy is that it is easy and quick to Page-3 excess were as disadvantage is that it can be erased if electronic system get corrupted.
When required by law or College statute, the names of Senior Officers and Governors of the College and certain other personal data relating to employees and Governors are published in the annual Calendar and on the Web site. It may also be the case that students enrolled on certain courses may produce Web-based material containing personal data as part of their course work.
Where personal data is transferred between staff members within the College in the course of their legitimate activities, the level of security appropriate to the type of data and anticipated risks should be applied.
The Web-based public directory will be searchable by name and organisational unit and will only return personal contact data for those staff that have given their consent for this disclosure.
Data will be control by data controller, which means an individual person who will be assigned to control data in complete circumstances; data can be protected by two ways in soft copies and hard copies.
Student personal data on Web pages Apart from the obligations mentioned above paragraph 28 the College will not ordinarily reveal any personal details of students enrolled at Birkbeck to any individual or body outside the College. Further advice on secure email and password protection can be obtained from Central Computing Services.
HR can take decision on behalf of the records to promote or demote staff, Further coordinate with line managers to prepare progress reports and submit to HR department upon which decision can be made for compensation, awards and promotion.
Publication of College Information When a request to disclose or amend personal data relating to a member of the College student or staff is received from an individual or organization outside the College, in general no data should be disclosed or amended unless the authority and authenticity of the request can be established.
Staff should note that unauthorised disclosure will usually be a disciplinary matter, and may be considered gross misconduct in some cases. However, at the time of appointment and at any time while in post via a request to the designated Data Controller each individual member of staff will be able to specify the level of detail that will appear in this public directory, i.
In Software package reminder and alerts can be use for various reason for example performance, Probation periods, visa expiration and Birthdays. Staff personal data on Web pages Security of data during transfer Staff members working with personal data will be made aware by their line managers or other appropriate staff of the purposes for which the data is processed and the legitimate parties either within or outside Birkbeck to whom that data, either in whole or in part, may be disclosed or transferred.
However, publication in this way does not mean that such data have been placed into the public domain. For example, sensitive personal data should either be transferred by internal mail in sealed envelopes or by hand. Requests for the disclosure of personal data from the Police, Government bodies, the British Council or other official bodies and agencies should be investigated sufficiently to verify the authenticity of the request and may then be acted upon if there is a legal requirement for such disclosure or the consent of the data subject has been given for the disclosure.
This Act helps HR to be updated with latest Legislations of the country which in future benefits them in various way for example ministry of Labor works, economic department work, which is authorized to renew company Trade License.
Disclosures requested by those claiming to be relatives or friends should be refused unless the consent of the data subject is obtained for such disclosures or in one of the few situations where disclosure without consent is permitted by the law see: Disclosures outside the College A printed directory is made available to all members of staff within the College, but is not ordinarily given to anyone else.
For example visas, legal employee contracts and Insurances. In order to meet the legitimate needs of researchers, visitors and enquirers to be able to make contact with appropriate staff, Birkbeck intends to make available on its public Web site a directory containing the job title, organizational unit, title, forename, surname, office telephone number, office room number and location and office e-mail address of each staff member.LEVEL 2 DIPLOMA IN HEALTH AND SOCIAL CARE Identify the legislation that relates to the recording, storage and sharing of information in health and social care The Data Protection Act is a United Kingdom Act of Parliament which defines UK law on the processing of data on identifiable living people.
Below you will see descriptions of two essential items of UK legislation relating to the recording, storage and accessibility of HR data: The Data Protection Act defines UK law on the processing of data on identifiable living people.
Continue reading "CIPD related -Assessment 3: Recording and Analysing Information in HR" Call me +44 96 +1 ; [email protected]; Skip to content.
Menu. • A statement of at least two essential items of UK legislation relating to the recording, storage and accessibility of HR data. Using this facility by time management department or other department for supervision is a violation against the Data Protection Act UK.
Page-1 2. A statement of at least two essential items of UK legislation relating to the recording, storage and accessibility of HR or L&D data| Page-2 1.
FREEDOM OF INFORMATION ACT – UK. Describe how to access guidance, information and advice about handling information Outline what actions to take when there are concerns over the recording, storing or sharing of information Answer: - The legislation that relates to recording, storage and sharing information is the Data Protection Act which covers the medical.
The Data Protection Act places an obligation upon Birkbeck, as a data controller, to collect and use personal data in a responsible and accountable fashion.
Staff should be aware that log files would record details of all users who access, alter or delete or attempt to access, alter or delete centrally held computerised databases and.Download